To do this, you can set up specific Rules for Outlook filters to follow.
Knowing how to automatically group messages can be a huge time-saver, not to mention it takes the guesswork out of choosing where your emails appear in the inbox. How to Automatically Sort Emails in Outlook Using RulesĪfter reviewing the above guidelines, it’s clear that you’ll be spending precious minutes each day doing these processes manually. Emails will be clustered by the sender in your inbox, making it easy to pick out specific messages quickly. To sort emails by sender in Outlook, click on the desired mail folder, then go to the View tab. This allows you to view all email threads with a certain someone at a glance so you don’t have to spend precious time digging through your inbox. When you’re tracking conversations with a specific sender, knowing how to group messages by sender really comes in handy. This also works in your Sent mail folder so you can see when you sent specific messages. You should see your emails rearranged by date if they’re not already in this order. Go to the View tab, then select Date under the Arrange By dropdown menu. To make this your default, start by clicking on the folder you’d like to organize. The Outlook sort by date feature is helpful to see your newest messages so you don’t miss an important message you’ve been waiting for.īecause of the variety of sorting options, however, sorting by date isn’t always considered the default for Outlook. Sort Outlook Emails by Dateīy default, most email inboxes sort emails by date.
Try it FREE How to Sort Emails in Outlook by Category Now when you hover on your email, you should see the commands you have picked or no command when you’ve selected “Nothing”.Sort emails by any parameter to easily find and clean emails you no longer need. Press the Back button or Options header at the top of the Navigation Pane to return to your Mailbox.Once you selected the 4 commands you want to show up or not show up, press the Save button at the top.You can set them to any of the following You’ll now see a preview of your current Quick Actions with below that, 4 dropdown lists with commands to choose from.
In the Options’ Navigation Pane on the left choose:.Text link at the bottom: View all Outlook settings-> Mail-> Customize actions
You can indeed disable them if you don’t want to use them or customize them so they perform another action (although your choice is very limited). The Quick Actions icons that appear when hovering on an email in Outlook on the Web (OWA) can help you to triage your emails more quickly but can also work against you when you hit the wrong command.
Also, as Outlook on the Desktop doesn’t support the Pin feature, I don’t use that either.Ĭan I somehow disable some of these Quick Action icons and assign other commands to them like Archive or Move? I sometimes have a bit of a “trigger finger” and worry that I might hit the Delete icon by mistake. When I use Outlook on the Web (OWA), and then hover with my mouse over a message, the following Quick Action icons become visible